The USF’s policy stipulates that project beneficiaries should submit monthly progress reports at both the project implementation and post implementation phases. The project implementation reports, along with USF’s own assessment, should form the basis for disbursements under the projects. The USF did not faithfully enforce this requirement.
Of the 88 project files reviewed, we identified only 5 cases in which disbursement was informed by a report. Project officers are also required to carry out site visits at the proposed centres and provide reports indicating whether or not the site infrastructures are suitable to support the execution of the projects, as conditionality for disbursement. It appears that USF did not faithfully undertake site visits, as we identified that project officers had not performed inspection of 24 of 88 centres.
The AuGD report indicated that “they found no evidence of project beneficiaries’ progress reports or USF monitoring of the projects under the E-Learning programme.” The USF had no system in place to monitor the programme to determine whether targets are being met and value was received for money disbursed. There is no evidence that USF requested progress reports from the implementing agency – E-Learning Jamaica.
Note: For the financial years 2013-14 to 2014-15, USF disbursed $881.1 million to E-Learning pilot projects, representing 47.7 per cent of the total project disbursements over the two years.
Permanent Secretary (current): Carol Palmer
Permanent Secretary (at breach): Hillary Alexander
Breach Category: Project Management
Breach Type: Lack of Evidence to Support Decisions
Year Reported: 2015
Last Assessed: July 13, 2016
Year Resolved: 2019
USF should develop and implement a comprehensive project management framework to guide its monitoring and evaluation activities. The Fund should also aggressively enforce the requirement for submission of progress and post disbursement reports by the project beneficiaries to assist with the evaluation as to whether the objectives are being attained.
JAMP received copy of letter dated Jan 16, 2018 from E-learning Jamaica’s Actg CEO Izett McCalla to USF’s CEO Suzette Buchanan requesting $95,667,000 as the next drawdown with attached expenditure statement, budget for the Financial Year 2017/18 and the upcoming quarter’s project cash flow.
See ELearning Jamaica Report at Related Links Tab